Productivity

5 Microsoft 365 Applications to Improve Workplace Productivity

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Thanks to Microsoft 365, businesses no longer need to purchase productivity software from multiple vendors because it unites the industry-leading productivity software, Microsoft Office applications, business-class email with advanced security, and more. Therefore offering your team the best-in-class cloud productivity and collaboration tools to improve efficiency in the workplace.

What is Microsoft 365

Office 365, now Microsoft 365, is a suite of cloud-based tools to help businesses of any size achieve their goals effectively. Additionally, Microsoft 365 includes advanced Office Apps, premium security, and intelligent tools to empower teams to work better.

One of the best benefits of Microsoft 365 is that it offers a familiar group of applications. Therefore allowing team members to become experts before even use the platform.

Ways to Improve Workplace Productivity

There are plenty of ways entrepreneurs can improve productivity in their workplace without costing a lot of resources. Therefore you will increase employee satisfaction and empowering them to communicate and collaborate more. Here is a list of ways you can improve workplace productivity so that teams can work more efficiently.

Engage in Group Chat with Teammates

Lots of time and money are wasted due to the lack of employee communication in an organization. Instead of allowing a worker to spend 2.5 hours a day searching for information, it would help if you encouraged them to engage more. As well as engaging in group chats or group discussions, especially on major projects. And with many advances in technology, there are plenty of solutions to achieve this regardless of location.

Establish an Automatic Data Backup and File Sharing System

Team members share files all the time in the workplace. And it can quickly become a long and drawn-out process, especially for the end-user who desperately needs it. However, you can add automatic data back-up & storage service to automatically back-up and store data in the cloud. Therefore your employees can easily access, share, and edit data anywhere on any device.

Create a Workplace Convenient for Remote Workers

It may be a great idea for companies to make it easy for workers to be productive away from the office. Since the start of the Covid19 pandemic, many agents were required to continue working from their homes. And workers need the necessary tools to connect with clients, access files, and communicate with team members anytime, anywhere remotely.

Develop a Collaborative Culture

It takes a team to help boost productivity in the workplace because singlehandedly managing some projects can trigger a disaster. Therefore leaders should empower their team to reach their goals by working collaboratively with others. Think of work as a boat, and you are one person rowing with one oar. So the boat isn’t going to get very far. However, if you work together with team members rowing, the boat will move farther & faster.

Read more: Top 9 Google Workspace Products to Improve Business Efficiency

5 Best Microsoft Applications for Workplace Productivity

As you already know, Microsoft offers the best tools to grow your business the way you want. And Microsoft 365 is a single solution to maximize productivity and improve collaboration within the workplace. Moreover, it offers an affordable cloud solution to get work done from anywhere with always up-to-date software and no large upfront costs. Here are some of Microsoft 365 tools to help you improve workplace productivity.

1. Store, Sync, and Share File Online – OneDrive for Business

OneDrive for Business workplace productivity is included with Microsoft 365.
OneDrive for Business included with Microsoft 365

Safely back up, store, and share important work files online with OneDrive for Business. Because it’s a secure cloud solution that easy to use and includes 1TB of storage. And OneDrive for Business is directly accessible from Windows & Office desktop applications. Additionally, Microsoft 365 allows users to collaborate on documents in real-time via a browser, track changes, and share files with colleagues. You will also be able to access & edit files offline from any supported device, including various Windows, iOS, and Android versions.

OneDrive for Business has a lot more business-class features than free solutions. Therefore using free data backup solutions is not ideal for most companies. Because it lacks the administration and control that businesses require to defend themselves from data loss & leaks of its important business information.

OneDrive for Business Benefits

View the benefits of OneDrive for Business and see how it can help grow your organization by providing tools for teams to securely back up and share files, edit them via a browser, and more.

  • Easily purchase additional data storage
  • Upload multiple files simultaneously up to 2GB
  • Automatic sync up to 20,000 documents
  • Robust management & enterprise-grade security
  • Purchase it as a standalone service at an affordable price
  • Supports all browser (Chrome, Firefox, Safari)
  • A 99.9% financially backed uptime agreement
  • Full control over file access permissions

2. Secure Mobile and Web-based Email Access – Exchange Email

Microsoft 365 secure business-class email to improve workplace productivity.
Microsoft 365 Secure Business-Class Email

One of Microsoft 365 most popular products is the business email solution. Because there are a lot of people using email as a form of communication each day. As of 2019, it has been an estimate of 3.9 billion email users worldwide and steadily growing.

Microsoft 365 enables you to use your own custom domain as your email address for your business, “[email protected].” Therefore your customers will see your custom email address and know that it is a real company. And that will build trust with your customers so they will feel more comfortable when making a purchase.

Your business-class email account will include lots of benefits such as; 50GB of email storage, up to 25MB email uploads, access email, calendar & contacts through Outlook, Outlook Web App, and mobile devices. Security is a must when it comes to business email. Therefore, Microsoft 365 emails have built-in filters that are frequently updated to provide a defense against spam and malware. Easily access your contacts, either internal and external, compare calendars with contacts to schedule meetings, and more.

Business Email Benefits

  • Has a financially backed 99.9% uptime SLA
  • Conference room management
  • Shared lists of company contacts
  • Support POP, IMAP, and Exchange Active Sync
  • Ability to delegate access to calendar & mail
  • Email compliance: eDiscovery, journaling, and more
  • Offer on-premises Active Directory synchronization

3. Create Intranet Portals, Manage and Share Content – Sharepoint

Teammates collaborating on an intranet website with Microsoft 365 SharePoint.
Teammates Creating an Intranet Site with SharePoint

SharePoint Online is a platform and a web application framework that comes with Microsoft 365. It allows teams to create & manage documents, interactive intranet websites, and share files & resources with internal personnel. Moreover, users can securely collaborate anywhere on any device with team members using a customized site. And with its built-in search engine, others benefit from their teammates’ collective knowledge from across the organization.

Allow users to update and inform your entire company with news, stories, and resources shared across your portals & home sites. And SharePoint acts as a file management source for all Office Groups, including Yammer, Microsoft Teams, and Outlook Groups.

SharePoint Online fully integrates with Microsoft Office Apps like Excel, Words, and PowerPoint. So it will support collaborating and co-authoring on documents in real-time by multiple team members.

SharePoint Benefits

With SharePoint, your employees will improve workplace productivity by creating intranet sites to share data, find tips, and securely access information from anywhere.

  • Access Sharepoint on mobile devices with a mobile app
  • SharePoint is accessible on almost any browser and device
  • Improve search & organize content with custom taxonomies 
  • Manage new Office documents directly in the SharePoint library

4. Real-Time Collaboration, Chat, And Online Meetings – Teams

Microsoft Teams web conferencing software to empower team communication and collaboration in the workplace.
Microsoft Teams Web Conferencing Software

Easily connect with partners or colleagues over the internet with Microsoft Teams. It allows your team members to collaborate on projects, set-up video conferencing, make & receive calls, and send chat messages. So they can be more productive and improve efficiency in the workplace.

You will find Teams as a part of all Microsoft 365 plan except Microsoft 365 Apps. So if you want a subscription with Microsoft Teams included, you will need to sign-up for the Business Basic plan.

Microsoft Teams is a secure solution that offers lots of business-class features for either work or remote learning uses. Therefore you can connect with teammates, share files, engage in online classes, or collaborate in real-time without worrying about your data.

Terms such as video conferencing, online meetings, web conferencing, etc., have become household names since Covid 19 pandemic. And there are loads of people who currently utilize this technology more than ever before. Therefore you should consider getting additional data protection if you are to subscribe to any of those services.

Teams Benefits

There are plenty online meeting solutions available to used by just about anyone today. However, businesses need more than just a simple meeting software because it’s essential that their data is always safe and available for use.

  • One hub for chat, meetings, collaboration, and calls
  • Use links to share files within chat channels and meetings
  • Enjoy high-quality audio and video communication everywhere
  • Integrates with popular apps to simplify how you work 
  • Share, store & edit files within Teams with productivity apps
  • Microsoft allows users control over their data in the cloud 
  • It is built on the hyper-scale, enterprise-grade cloud
  • Offers compliance capabilities & advanced security
  • Make & receive phone calls from Outlook, Teams, or any mobile device
  • Host live events for up to 10,000 people
  • and much more

5. Manage Email, Organize Appointments, and Access Office Apps – Outlook

Microsoft Outlook email, calendar, task manager productivity apps and more.
Microsoft Outlook Email, Calendar and more

Outlook is another one of Microsoft’s most popular business applications to help make your work life easier. Because it includes things you’ll need, such as a calendar, email, contact, task, and more to work efficiently. Outlook is a little more than just an email client because it allows you to track events, organize contacts, and view upcoming appointments.

Office integration allows users to share files from OneDrive or view contacts directly in Outlook to avoid toggling multiple applications.

Use your calendar feature to track meeting invites, receive reminders, share calendars, and see when teammates are available.

Microsoft Outlook is very flexible, and you can use it on all your favorite devices such as smartphones, Windows, Mac, or iOS. And you can easily download an app that’s compatible with each device.

Do not worry about your confidential information because Outlook uses enterprise-grade security for premium, around the clock protection.

Outlook Benefits

  • The latest email is read to you for a hands commute.
  • Collaborate with teammates with the mobile app
  • It can suggest brief, intelligent responses to messages.
  • It provides the same protection used by the world’s largest organizations

Microsoft 365 Pricing

Review Microsoft 365 pricing from the chart below and choose the best package to fit your business’s needs. Click the “BUY NOW” button to access Sherweb’s website to purchase a Microsoft 365 plan. And for a little more per month, users can enhance their experience with additional benefits from Sherweb.

  • Microsoft 365 Pricing

  • Office Apps
  • Email & Calendaring
  • Teamwork & Communication
  • Security & Compliance
  • Support & Deployment
  • Desktop Versions of Office Apps
  • Management Tools
  • Advanced Security
  • Device Management
  • SHERWEB BENEFITS
  • 24/7/365 Technical Support
  • Migration Included
  • Acronis Online Backup*
  • Office Protect*
  • QuickHelp*
  • Proofpoint Email Protection*
  • Business Basic

  • $6.99user/month

  • Office Apps
  • Email & Calendaring
  • Teamwork & Communication
  • Security & Compliance
  • Support & Deployment
  • Desktop Versions of Office Apps
  • Management Tools
  • Advanced Security
  • Device Management
  • SHERWEB BENEFITS
  • 24/7/365 Technical Support
  • Migration Included
  • Starting at just $1.00
    Acronis Online Backup*
  • Starting at just $2.00
    Office Protect*
  • Starting at just $3.00
    QuickHelp*
  • Starting at just $1.95
    Proofpoint Email Protection*
  • Business Standard

  • $14.99user/month

  • Office Apps
  • Email & Calendaring
  • Teamwork & Communication
  • Security & Compliance
  • Support & Deployment
  • Desktop Versions of Office Apps
  • Management Tools
  • Advanced Security
  • Device Management
  • SHERWEB BENEFITS
  • 24/7/365 Technical Support
  • Migration Included
  • Starting at just $1.00
    Acronis Online Backup*
  • Starting at just $2.00
    Office Protect*
  • Starting at just $3.00
    QuickHelp*
  • Starting at just $1.95
    Proofpoint Email Protection*
  • Business Premium

  • $21.95user/month

  • Office Apps
  • Email & Calendaring
  • Teamwork & Communication
  • Security & Compliance
  • Support & Deployment
  • Desktop Versions of Office Apps
  • Management Tools
  • Advanced Security
  • Device Management
  • SHERWEB BENEFITS
  • 24/7/365 Technical Support
  • Migration Included
  • Starting at just $1.00
    Acronis Online Backup*
  • Starting at just $2.00
    Office Protect*
  • Starting at just $3.00
    QuickHelp*
  • Starting at just $1.95
    Proofpoint Email Protection*

Note: I’m in a partnership with Sherweb, and for commissions to go into my account, my ID number “46722” needs to be added to the Advisor ID space before check-out. Thank you.

Time needed: 7 minutes.

How to Signup for Microsoft 365 with Sherweb?

  1. Choose a Plan

    Ordering Microsoft 365 subscriptions with Sherweb is easy. First, choose your plan and click the “BUY NOW” button, and it will send you to Sherweb’s shopping cart. You will see your plan details, pricing, number of users, additional plans, and add-on options in the shopping cart.

  2. Choose Applicable Options

    Next, you will have to choose all the applicable options.

  3. Account Information

    Then complete the “Account Information” form with your company’s information and ensure that my Advisor ID “46722” is added for Sherweb to credit my account.

Conclusion

Microsoft offers plenty of applications to improve your workplace productivity and encourage team collaboration. And each year, their solutions keep getting better and better. So it would help if you decided which of Microsoft’s solutions will best meet your organization’s needs. However, it would be best to get a subscription to Microsoft 365 versus standalone Office apps because it will save your business tons of money.

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Top 5 team collaboration tools available in Microsoft 365.
Top 5 Team Collaboration Tools Available in Microsoft 365

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